Programme CONDITIONS
Hosted Buyers Programme is a unique component of GARDENIA that facilitates leading foreign buyers their arrival, stay and participation in the biggest in Central- Eastern Europe fair for horticultural sector, which is held in Poznan (Poland) 15-17 October, 2025
Hosted Buyers Programme is a unique component of GARDENIA that facilitates leading foreign buyers their arrival, stay and participation in the biggest in Central- Eastern Europe fair for horticultural sector, which is held in Poznan (Poland) 15-17 October, 2025
WHAT ARE THE BENEFITS?
- A personal itinerary of appointments with your choice of over hundreds of exhibiting companies. No time wasted for meetings with exhibitors that don't fit your business needs!
- Admittance to exclusive GARDENIA business evening (the order of notification decides)
- Hotel accommodation in Poznan (the order of notification decides)
- Dedicated GARDENIA support team before and during the exhibition
- Hosted Buyer ZONE access, with complimentary wi-fi and other services
- Complimentary travel*
*depending on your location – selected routes only
HOW DOES IT WORK?
STEP 1 – REGISTRATION ONLINE
To be considered for the Hosted Buyers Programme, you need to submit your registration. If you're eligible to take part, you'll receive an official confirmation email letting you know that you've been accepted.
STEP 2 – APPLICATION PROCESS
Once you've been accepted, you will be asked to read terms and conditions of the programme and fill in application form.
STEP 3 – ORGANIZATION OF YOUR STAY IN POZNAN
After receiving properly filled in documents, we will be able to organize your arrival and accommodation.
STEP 4 – EXHIBITORS’ selection process
You will be asked to select at least 12 companies (6 per day) to meet with during the event.
STEP 5 - THE FAIR
Visit to the fair, according to schedule.
EXPRESSION OF INTEREST
Complete the Registration Form below to register your interest in attending GARDENIA 2025 as a Hosted Buyer
TERMS AND CONDITIONS of PARTICIPATION
in Gardenia 2026 Hosted Buyers Programme
as of 04/29/2026.
I. GENERAL PROVISIONS
The objective of Gardenia 2026 Hosted Buyers Programme is to facilitate the international visitors – representatives of companies from the Garden and Landscape Architecture Industry, arrival, stay and participation in the trade fair GARDENIA 2026 organised in Poznań on 6-8.10.2026 at the premises of Poznań International Fair (Międzynarodowe Targi Poznańskie sp. z o.o.).
II. ORGANISER
The Organiser of GARDENIA 2026 Hosted Buyers Programme is Międzynarodowe Targi Poznańskie sp. z o.o with registered office in Poznań, at ul. Głogowska 10, 60-734 Poznań, entered in the National Court Register – District Court for Poznań – Nowe Miasto i Wilda in Poznań, 8th Commercial Division of the National Court Register, under the KRS number 0000202703 and in the register of active VAT payers – VAT ID 777-00-00-488, share capital 434.256.000,00 PLN.
OBLIGATIONS OF THE ORGANISER (ACCOMMODATION, STAY)
- The Organiser shall provide the Participant of the Hosted Buyers Programme with:
- the opportunity to conduct a minimum of 8 pre-scheduled business meetings (not less than 4 (four) meetings a day) during the GARDENIA 2026 fair with companies selected by the Participant from the list of trade fair exhibitors participating in the Hosted Buyers Programme, relevant for the Participant’s industry profile specified by the Participant in the registration form;
- a summary containing the full list of companies with which the Programme Participant is obligated to conduct business meetings not later than 10 days prior to the beginning of the GARDENIA 2026 fair; the Organiser shall not be liable if any of the exhibitors included on the list cancels their participation in the fair; in such a case, if possible, the exhibitor concerned shall be substituted with a company with a similar industry profile; Programme Participant may additionally conduct non-scheduled business meetings with other exhibitors of the GARDENIA 2026 fair on their own;
- hotel accommodation with breakfast for a maximum of 2 nights, including the booking arrangement and covering of the accommodation costs for a maximum of two nights between 5-8.10.2026; The Programme Participant may extend their stay on their own and at own expense;
- free access to Wi-Fi / a possibility to use a wireless Internet at premises of GARDENIA 2026 fair between 6-8.10.2026;
- an assistance in moving between the premises of the fair and hotel booked by the Organiser;
- entry documents for GARDENIA 2026 fair and a host from the Hosted Buyers Programme;
- the opportunity to participate in the evening gala for exhibitors of the GARDENIA 2026 fair;
- entrance to the Hosted Buyers Zone and catering service at premises of GARDENIA 2026 fair.
- The Organiser shall not cover nor provide Participant of the Hosted Buyers Programme with the following costs:
- visa application fee;
- arrival to the fair;
- travel insurance;
- additional hotel services rendered against payment (e.g. mini bar, costs of phone calls, Internet);
- costs of taxi fares and costs of other means of transport outside of the organized travel arrangement;
- any other services and benefits.
III. PARTICIPANT OF THE HOSTED BUYERS PROGRAMME
QUALIFICATION FOR THE HOSTED BUYERS PROGRAMME
- The Hosted Buyers Programme is designated for representatives of international companies from the Garden and Landscape Architecture Industry interested in establishing trade cooperation with exhibitors of the GARDENIA 2026 fair, representing one of the following: nurseries, gardening centers, gardening chains, DYI chains, wholesalers, importers or distributors of horticultural materials, as well as persons holding decision-making positions in terms of purchases and concluding purchase contracts connected with the purchase of products enclosed in the thematic scope of the Gardenia trade fair, such as: plants (including seedlings or plant cuttings), horticultural chemicals, fertilisers, peat products, growing media, garden décor.
- One company may delegate only one representative for participation in the Hosted Buyers Programme. The costs of participation of all other/ additional representatives of the company are not reimbursed by the Organiser.
- The intention to participate in the Hosted Buyers Programme shall be notified on-line, using the registration form provided onhttps://hostedbuyers.eu/en/gardenia/registration/. On the registration form the person notifying participation in the programme completes their data (first name, last name and job position) as well as the data and information concerning the company they are going to represent as part of the Hosted Buyers Programme.
- The Organiser shall consider each registration made online using the registration form referred to in point 3 individually, and the final approval of a given Participant is at the sole discretion of the Organiser.
- The accepted Participants of the Programme will receive an email with the following materials from the Organiser :
- confirmation of receiving the registration and qualifying for the Hosted Buyers Programme;
- Terms and Conditions of Participation in the GARDENIA 2026 Hosted Buyers Programme.
- In case of a malfunctioning of the website application form the Application Form must be correctly completed and signed by Participant of the Programme. Scan of the completed and signed form has to be sent to the Organiser via email on the following email address: ">kolaczek
. - Only the persons accepted by the Organiser, who will send the scan of a correctly completed Application Form and who have received the confirmation of its receipt from the Organiser, shall have the right to participate in the GARDENIA 2026 Hosted Buyers Programme.
- The administrator of personal data is Międzynarodowe Targi Poznańskie Sp. z o.o. with its registered office in Poznań, ul. Głogowska 10. Personal data will be processed for purposes related to participation in the fairs and events and marketing and statistic purposes, as far as consent has been given, until they are withdrawn. Complaints and objections regarding the processing of personal data should be reported electronically to the following e-mail address: iod (Data Protection Officer). If necessary, the data may be made available only to entities cooperating with the Administrator in order to execute the orders entrusted to them. You have the right to access your data and request their rectification, deletion or limitation of processing, expressing objection to processing, withdrawal of consent or filing a complaint to the supervisory authority and the right to transfer personal data. We assure you that we strive to provide physical, technical and organizational protection of personal data against accidental or deliberate destruction, accidental loss, alteration, unauthorized disclosure, use or access in accordance with all applicable laws.
CHANGE OF PARTICIPANT OF THE HOSTED BUYERS PROGRAMME:
- In the event when Participant of the Programme for justified reasons cannot arrive to Poznań during the GARDENIA 2026 fair and fulfil the obligations resulting from the Terms and Conditions of Participation in the Hosted Buyers Programme (conducting meetings with exhibitors on each day of the fair), they can propose another representative who will participate in the GARDENIA 2026 Hosted Buyers Programme.
- The terms and conditions for changing the Participant of the Hosted Buyers Programme are as follows:
- an accepted registration of a Participant of the Hosted Buyers Programme cannot be transferred to a different representative of the company without Organiser’s knowledge;
- the change should be notified via email to the Organiser not later than by 01.08.2026, and the Organiser shall confirm the receipt of such notification;
- new person selected for the change must be an employee of the same company and hold a decision-making position in terms of making purchases and concluding contracts on the purchase of products such as: plants (including seedlings / plant cuttings), horticultural chemicals, fertilisers, peat products, growing media, garden décor;
- new person selected for the change must complete and sign the Application Form and send its scan via email to the Organiser on the following email address: ">kolaczek;
- change of a person must be approved by the Organiser, which fact shall be confirmed via email.
OBLIGATIONS OF PARTICIPANT OF THE HOSTED BUYERS PROGRAMME
- Participant of the Programme shall be obligated to:
- collect the entry materials and sign the GARDENIA 2026 Hosted Buyers Programme attendance list under their name, presented to them in a specially indicated place on the first day of the fair;
- proactively participate in the event by attending at least 4 (said: four) meetings a day and in total minimum 8 meetings with the exhibitors of GARDENIA 2026 fair indicated on the list of companies provided by the Organiser;
- participate in the GARDENIA 2026 fair on each day of the stay in Poznań;
- timely perform the meetings scheduled for each day.
- Fulfill a post-event survey provided by the Organizer and evaluation, including a report on the meetings concluded,
- Participant of the Programme arriving at the GARDENIA 2026 fair from a country whose citizens need a visa to Poland, shall be obligated to commence the procedure for obtaining the visa early enough prior to arrival at the fair. Organiser shall not be liable for the failure of an accepted Participant to participate in the Programme as a result of non-obtaining visa or obtaining it later than needed.
- Participant of the Programme who has special requirements regarding the stay (e.g. allergies) shall be obligated to inform the Organiser about this fact prior to arrival at GARDENIA 2026.